Privacy notices

Privacy notice: applicants and participants to our courses

17.9.2020

Purpose of collecting and processing information: essential information for courses that are organised or co-organised by the Finnish institute in the Middle East (FIME).

Categories of data subjects: Applicants and participants to the courses.

Description of personal data: Name, e-mail, university, discipline, motivation letter.

Recipient categories of data: employees of FIME and the foundation of FIME, co-organisers of the course such as a university or an NGO. Possible co-organizers are mentioned in the call for applications.

Processing of the data: all personal data is processed with care, and electronic data in physical and cloud locations is protected with physical, technical and administrative safeguards. Access to the databases is restricted to only those employees and associates who need to know that information to process your application and provide you access to the course.

Storage period or criteria used to determine the storage period of the data: Names of the participants will be stored permanently. The applications will be stored for three years, to track recurring applicants and trends in the applications.

Transfer of personal data to a third country: The data will be processed also outside of the EU, as the main office of the institute is in Beirut, Lebanon.

Contact information:

Finnish Institute in the Middle East
c/o Consulate General of Finland in Beirut
30 Badaro Street, Chaoui Building, 7th Floor
7956 Beirut, Lebanon

Representative:
Director
Irina Piippo
irina.piippo(at)fime.fi
+358 40 772 8188
+961 71 423 317

Privacy notice: applicants and participants to our scientific seminars, colloquiums and conferences 

28.9.2020

Purpose of collecting and processing information: essential information for seminars, colloquiums and conferences that are organized or co-organized by the Finnish institute in the Middle East (FIME). 

Categories of data subjects: Applicants and participants to the events. 

Description of personal data: Name, e-mail, university, discipline, degree, phone number, address, dietary requests, abstract and other information concerning the conference presentation.  

Recipient categories of data: employees of FIME and the foundation of FIME, the organizing committee and the scientific committee. The members of the organizing and scientific committee are not necessarily employees of FIME. The data may be shared with the co-organizers of the event such as a university or an NGO. Possible co-organizers are mentioned in the call for applications. 

Processing of the data: all personal data is processed with care, and electronic data in physical and cloud locations is protected with physical, technical and administrative safeguards. Access to the databases is restricted to only those employees and associates who need to know that information in order to process your abstract and registration to the event. 

Storage period or criteria used to determine the storage period of the data: Names of the participants and their affiliation and information on their conference presentation will be stored permanently. Other applications will be stored for three years, to track recurring applicants and trends in the applications. 

Transfer of personal data to a third country: The data will be processed also outside of the EU, as the main office of the institute is in Beirut, Lebanon. 

Contact information: 

Finnish Institute in the Middle East 
c/o Consulate General of Finland in Beirut 
30 Badaro Street, Chaoui Building, 7th Floor 
7956 Beirut, Lebanon 

Representative: 
Director 
Irina Piippo 
irina.piippo(at)fime.fi 
+358 40 772 8188 
+961 71 423 317